Are you a proactive and highly-organised project coordinator or EA looking for a part-time job with purpose?

A natural ‘people person’ with a service mindset who thrives liaising with diverse stakeholders, communicating clearly and confidently in different settings?

Do you pride yourself on excellent written communication and attention to detail, even when managing competing priorities?

Are you the person others rely on to prioritise, anticipate needs and keep track of all the moving parts?

If this sounds like you and you’re looking for a high-impact role working for the benefit of the environment of Queensland, this could be your perfect job.

Heart Talent is delighted to partner with this Queensland-based philanthropic foundation to find an adaptable Project and Executive Coordinator to join their team in this newly-created role.

WHAT’S ON OFFER

• permanent part time role

• 0.4 FTE (2 days per week)

• hybrid working including Brisbane CBD

• full time salary equivalent $100-110k + super, pro rata to 0.4 FTE

• flexible start/finish times to work with your life and other commitments

• flexibility to work part time hours across 2-3 days

ABOUT THIS OPPORTUNITY

Working closely with the lead Director, you’ll support a portfolio of environmental and philanthropic initiatives while also providing executive office support.

This newly-created role requires an adaptable, flexible and proactive approach. Responsibilities will include:

• Coordinating projects, partnerships and philanthropic initiatives

• Supporting stakeholder engagement across community, environmental and not-for-profit partners

• Managing event, meeting and project logistics (including venues, suppliers, travel)

• Managing meeting coordination, briefing materials and follow-up actions

• Supporting planning, prioritisation and day-to-day project execution

• Tracking actions, timelines and deliverables across multiple initiatives

• Managing workflows, documentation and administrative processes

• Drafting correspondence, communications and general coordination support

• Liaising with a diverse range of internal and external stakeholders

ABOUT YOU

You’re an organised, proactive professional with a service mindset, highly-accountable working style and exceptional communication skills.

You thrive juggling multiple projects and priorities and working with diverse, passionate stakeholders.

We’d love you to bring:

• Proven experience as an EA, Executive Officer, Project Coordinator or similar 

• Demonstrated experience supporting senior leadership

• Demonstrated experience managing and supporting multiple projects

• A genuine interest in working for the benefit of the environment of Queensland

• Advanced ability to prioritise, make decisions and manage competing priorities

• Ability to anticipate needs, proactively solve problems and exercise judgement

• Excellent written, verbal and interpersonal communication skills

• Strong attention to detail and accuracy

• Experience preparing correspondence, reports, presentations and briefing materials

• Demonstrated experience coordinating meetings, events and travel logistics

• Ability to work independently and with initiative

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint)

• Relevant qualifications are welcome but not essential

INTERESTED?

Excellent - we’re looking forward to receiving your application!

A short (less than one page), personally-written cover letter which shows your writing skills is appreciated. This can be addressed to Cynthia Harris, Director at Heart Talent.

Please submit your cover letter and CV as one combined document.

Questions and enquiries can be directed to hello@hearttalent.com.au

Please note that this email address is for enquiries only - applications must be submitted online.

Heart Talent is committed to responding to every applicant.